Lead Administrative Assistant
The mission of OSHA is to develop and promulgate occupational safety and health standards, develop and issue regulations; conduct investigations and inspections to determine the status of compliance with safety and health standards and regulations; issue citations and proposes penalties for non-compliance with safety and health standards and regulations. This position is inside the bargaining unit. Additional vacancies may be filled using this announcement. If selected for this position, you will serve as the Lead Administrative Assistant for the area office. The Lead Administrative Assistant will be responsible for completion of all administrative support tasks, producing work products and services, and meeting program and planning goals. Administrative support tasks performed include correspondence development, FOIA processing, internal database maintenance, case file administration, recordkeeping, supply inventory coordination, and mail processing. This requires a degree of knowledge and organizational skills involving a range of coordinating, coaching, and other appropriate supportive actions. Serve as the Area Office's central point of contact on matters pertaining to OSHA programs and administrative work processes. This includes personnel matters such as:
answering inquiries and explaining personnel management rules and regulations; assisting the Area Director in a wide variety of personnel actions such as recruitment, promotions, or reassignments of Area Office employees; tracking performance appraisal program milestones; reviewing accident reports and incidents; and providing assistance to Area Office managers in interpreting and implementing the local bargaining unit agreement and provisions to the contract. May assist the Area Director in determining personnel needs, and may serve as confidential assistant in relation to personnel management related documentation. Serve as the main Government Purchase Card Holder for the Area Office, coordinating Area Office procurement activities for property, equipment, supplies, and services. Manages office supply purchases/inventories for the Area Office, considers Area Office supply requirements and assures that they are valid. Serving as the travel program point of contact for the Area Office as well as the Area Office's timekeeper, and is responsible for monitoring the Agency's time and attendance system. Manage the reception area for the Area Office, to include receiving visitors and incoming telephone calls. Serves as the Area Director's designated assistant; serves as the Area Office Training Coordinator. They will coordinate the Freedom of Information Act (FOIA) program at the Area Office level. They will manage the mail program for the Area Office. Finally, they maintain oversight of the information technology (IT) program for the Area Office. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants must have at least 52 weeks experience at the next lower level in the normal career progression of the position being filled. When compared to Federal experience, this experience must be equivalent to at least the next lower grade level of GS-06. This experience may have been gained either in the Federal or Private sectors. Examples of specialized experience include:
1.) Experience in positions such as a senior administrative/executive assistant or office manager where part of the duties involved guiding a staff of lower graded employees through appropriate procedures and using regulations; 2.) Assessing office administrative procedures and recommending corrective actions/changes in order to improve the office; 3.) Maintaining budget and financial services for an office to include purchasing, invoicing, debt collection, budget planning, execution and reconciliation; 4.) Providing administrative support to staff and managers; developing correspondence and reports, screening incoming correspondence and calls to determine proper action and response; 5.) Providing a wide variety of administrative processes such as travel arrangements, time and records keeping, procurement requests, making payments and office property management; 6.) Utilizing office software products, office equipment such as laptops, desk tops, fax machines, scanners; 7.) Maintaining office records and official files in accordance with regulations and standard operating procedures; 8.) Providing or managing positions that provide reception duties such as answering calls, receiving guests, taking messages, utilizing automated office management systems and databases; 9.) Working with private information & experience working with information requests that may come in under the Freedom of Information Act (FOIA) as well as related processes associated; 10.) Knowledge and experience working with automated financial reporting systems to make recommendations, adjustments to operating budgets as well as changes to financial obligations.
Estimated Salary: $20 to $28 per hour based on qualifications.
answering inquiries and explaining personnel management rules and regulations; assisting the Area Director in a wide variety of personnel actions such as recruitment, promotions, or reassignments of Area Office employees; tracking performance appraisal program milestones; reviewing accident reports and incidents; and providing assistance to Area Office managers in interpreting and implementing the local bargaining unit agreement and provisions to the contract. May assist the Area Director in determining personnel needs, and may serve as confidential assistant in relation to personnel management related documentation. Serve as the main Government Purchase Card Holder for the Area Office, coordinating Area Office procurement activities for property, equipment, supplies, and services. Manages office supply purchases/inventories for the Area Office, considers Area Office supply requirements and assures that they are valid. Serving as the travel program point of contact for the Area Office as well as the Area Office's timekeeper, and is responsible for monitoring the Agency's time and attendance system. Manage the reception area for the Area Office, to include receiving visitors and incoming telephone calls. Serves as the Area Director's designated assistant; serves as the Area Office Training Coordinator. They will coordinate the Freedom of Information Act (FOIA) program at the Area Office level. They will manage the mail program for the Area Office. Finally, they maintain oversight of the information technology (IT) program for the Area Office. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants must have at least 52 weeks experience at the next lower level in the normal career progression of the position being filled. When compared to Federal experience, this experience must be equivalent to at least the next lower grade level of GS-06. This experience may have been gained either in the Federal or Private sectors. Examples of specialized experience include:
1.) Experience in positions such as a senior administrative/executive assistant or office manager where part of the duties involved guiding a staff of lower graded employees through appropriate procedures and using regulations; 2.) Assessing office administrative procedures and recommending corrective actions/changes in order to improve the office; 3.) Maintaining budget and financial services for an office to include purchasing, invoicing, debt collection, budget planning, execution and reconciliation; 4.) Providing administrative support to staff and managers; developing correspondence and reports, screening incoming correspondence and calls to determine proper action and response; 5.) Providing a wide variety of administrative processes such as travel arrangements, time and records keeping, procurement requests, making payments and office property management; 6.) Utilizing office software products, office equipment such as laptops, desk tops, fax machines, scanners; 7.) Maintaining office records and official files in accordance with regulations and standard operating procedures; 8.) Providing or managing positions that provide reception duties such as answering calls, receiving guests, taking messages, utilizing automated office management systems and databases; 9.) Working with private information & experience working with information requests that may come in under the Freedom of Information Act (FOIA) as well as related processes associated; 10.) Knowledge and experience working with automated financial reporting systems to make recommendations, adjustments to operating budgets as well as changes to financial obligations.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$47,016 to $61,122 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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